Registered Charity No: 523074
Child and Vulnerable Adult Safeguarding Policy and Procedure
Ormside Village Hall Committee recognises and values children (anyone under the age of 18 years), young people and vulnerable adults as equal partners in the work and life of the Ormside Village Hall.
The Committee desires to encourage children, young people and vulnerable adults in the use of the Village Hall and its facilities equally with other people.
All children and vulnerable adults without exception have the right to protection from abuse, whether physical, verbal, bullying, exclusion or neglect. Bullying, shouting, physical violence, sexism and racism towards children and vulnerable adults who utilise Ormside Village Hall and its facilities will not be permitted or tolerated.
The Committee takes seriously its obligations to protect and safeguard the welfare of children, young people and vulnerable adults whilst undertaking activities which are defined in the governing document of the Village Hall and has a duty to safeguard children and vulnerable adults who utilise the Hall and its facilities, and those who may come into contact with vulnerable users.
Each Committee member has a responsibility to respond to any concerns they may have regarding the physical, sexual, emotional or psychological safety of a vulnerable person or concerns relating to discriminatory or financial violation or exploitation of a vulnerable person.
This policy is in place to safeguard all vulnerable persons regardless of gender, ethnicity, disability, sexuality, or religion/belief.
- No member of Ormside Village Hall Committee will have unsupervised access to children or vulnerable adults unless they have a current DBS check. It is recognised that Ormside Village Hall Committee members do not supervise children or vulnerable adults as part of their function within the committee.
- All suspicions or allegations of abuse against a child will be taken seriously and dealt with urgently.
- Ormside Village Hall Committee and volunteers will be made aware of this policy, child protection and vulnerable adult safeguarding issues.
- Ormside Village Hall Committee has nominated the Chairperson as the child protection and vulnerable users representative to who any suspicions or concerns should be reported. This persons’ details can be found on the web site at www.ormsideramblings.comor on the Notice board within the Hall.
- The Ormside Village Hall Committee will endeavour to keep the premises safe for use by children and vulnerable adults and DDA compliant where it is reasonably practicable.
- Any organisations or individuals hiring the hall for the purposes of holding activities where Ofsted registration is required should show their registration and their own Child and Vulnerable Person Safeguarding Policy.
- Users hiring the Hall for activities for children / vulnerable adults will be required to show their certificate from the Disclosure and Barring Service to the Booking Secretary and their certificate number will be recorded. The hirer has responsibility to supervise the children / vulnerable adults. This cannot be delegated.
- The only exception to the above is when Ormside Village Hall is hired out for a private children’s party. Ormside Village Hall Committee takes no action to vet the person(s) hiring the Hall for these one off events.
- Where children (under the age of 16 years old) attend public events at Ormside Village Hall they must be accompanied by a parent or appropriate adult who will maintain responsibility for them.
- The Ormside Village Hall Committee will ensure that hirers are made aware that alcohol should not be consumed by those under the age of 18. The Ormside Village Hall Committee will ensure that hirers are aware that no children may be admitted to films when they are below the age classification for the film or show. No gambling or entertainment of an adult or sexual nature shall be permitted on the premises without the appropriate licensing.
- All members of Ormside Village Hall Committee and volunteers will be given information about child protection and made aware of this policy and understand their responsibilities
- A copy of the policy is to be made available on request to hirers.
- Organisations hiring the hall for activities for children/vulnerable adults will be asked to show their Child/Vulnerable Adult Safeguarding Policy before the first booking commences.
- The Ormside Village Hall Committee will require hirers to report any damage, breakages or safety issues needing attention to the booking secretary, who will inform the appropriate people. These will be dealt with as soon as practicable, in the light of the circumstances, with provision to prevent access by children and vulnerable adults pending repair where appropriate.
- A hiring agreement which includes appropriate clauses will be entered into for all hirings for licensable activities. The Ormside Village Hall Committee will ensure that these provisions are observed when holding any licensable activities itself.
- Contractors engaged to carry out work at the premises must not be allowed unsupervised access to children or vulnerable adults. Appropriate supervision will be arranged if necessary.
- The Ormside Village Hall Committee nominated Child Protection and Vulnerable Adult representative (Chairperson) will have responsibility for reporting concerns that arise, as a matter of urgency, to the local authority safeguarding tea
Created September 2015/Reviewed November 2018